**TX4WD-ALL MEMBERS INVITED to the BOP Quarterly Meeting (conference call): 03-16-2014 06:00 PM - 07:00 PM

[BagBat]

DFW, Houston, Katy, San Antonio, TC and our newest chapter, Sugar Land, Were represented.

[Big4x4ride]

Sugar land being created was the vote I assume he was speaking about, so they were not represented at the time as they did not exist yet..
According to the minutes DFW, Houston, Katy, San Antonio, and T/C were represented. BCS,lufkin,Liberty and Southeast were not represented. What do the Bylaws state is a quorum? Based on what it shows out of 9 chapters only 5 were represented, except on this matter which only 4 were since Houston abstained.. Don't think that qualifies as a quorum..

[basselete]

DFW, Houston, Katy, San Antonio, TC=5 a quorum is half plus one which is 5.5

[Penelope]

Article XIX. Quorum
The approved Active Chapter Roster, as provisioned in Article VIII, each year will determine a ‘quorum’ as required for all meetings of the Board of Presidents. Half plus one of the number of active chapters will be the definition of a quorum for the calendar year.

(number of active chapters / 2) + 1 = quorum
Active as of 2014
1.B/CS
2.DFW
3.Houston
4.Katy
5.Liberty
6.San Antonio
7.SE Texas
8.T/C
Provisional Chapters
1.Lufkin
2.Sugar Land

So according to my understanding of the the bylaws we had a quorum with DFW, Houston, Katy, San Antonio and T/C.

[Big4x4ride]

Even with one chapter abstaining from the vote? Technically only 4 chapters were represented on that issue. Just curious.

[BagBat]

Article XIX. QuorumThe approved Active Chapter Roster, as provisioned in Article VIII, each year will determine a ‘quorum’ as required for all meetings of the Board of Presidents. Half plus one of the number of active chapters will be the definition of a quorum for the calendar year.

(number of active chapters / 2) + 1 = quorum

Article XVII. VotingThe ‘quorum’ will be defined as provisioned in Article XIX.

A majority of board members constitutes a quorum. In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.

Passage of a motion requires a simple majority (at minimum, one more than half the voting members present).

Quoted from <http://www.tx4wd.org/showthread.php?...ization-Bylaws>

I have listed the 'active chapters' as shown in the minutes, and bolded those that were 'represented':
B/CS
DFW
Houston
Katy
Liberty
Lufkin
San Antonio
SE Texas
T/C

Under scrutiny, it could be considered that the Tomball/Conroe chapter was not 'represented' by leadership, however, Alex and I were both representing as members of our chapter and participated on the call.
Unless that is unacceptable, we had a quorum and all votes were simple majority (as required by the bylaws) or better.

On 'Abstaining':
A Majority is 'more than half' of the votes cast by persons legally entitled to vote, excluding blank votes and abstentions.

Majority does not mean 51%. In a situation with 1000 votes, Majority = 501 votes; but 51% = 510 votes
Let's see an example:

The chair instructed the members, at a meeting with a quorum, to vote by writing 'Yes' or 'No' on a piece of paper.

Of the members present, 100 were entitled to vote, but 15 did not cast a ballot. Of the 85 votes cast: 75 were legal; 10 were illegal (the members wrote 'Maybe'); and 4 were turned in blank (abstained).

The Majority is any number larger than one half of the total of ... (legal votes cast) - (blank votes cast) + (illegal votes cast).

Of the 85 Votes Cast by members entitled to vote ... (75 were valid) - (4 were blank) + (10 were illegal) = 81 Votes Cast.

One half of 81 Votes Cast is 40 1/2. Majority was 41 votes...."
(source of the above - http://answers.google.com/answers/th...id/309253.html

Having said all that, I believe we upheld the intent of the rules and hope that is acceptable.
I hope this response answers your questions.

[basselete]

even you felt tomball conroe was not represented because it didnt get a vote with all the rest.
and why did houston obstain?

[BagBat]

Represented vs. able to vote are two different things.
Zach, can you help me understand what exactly you have issue with?

[basselete]

when you read the bylaws it come across as a chapter has to have a vote for being represented and on the agenda you have 9 chapters listed. i just think if we have all these bylaws we need to follow them

[texasfrog]

wait how did a chapter that closed up over 2 years ago get back on that list? San Antonio I though was provisional?