***ALL MEMBERS INVITED: Board of Presidents’ First Quarterly Meeting 2014*** (conference call): 01-19-2014 06:00 PM - 07:00 PM

[SGT. K]

Sure would be nice if the members could actually talk about things other than whats strictly on the schedule, I know I am not the only one thats not happy with the direction the club is going. Guess I will take the time out this weekend and just make a general post about how I feel the direction of the club is going.

[BagBat]

Sure would be nice if the members could actually talk about things other than whats strictly on the schedule, I know I am not the only one thats not happy with the direction the club is going. Guess I will take the time out this weekend and just make a general post about how I feel the direction of the club is going.

Sarg, the only time it's not open for general discussion is during a SPECIAL MEETING of the board. Special meetings are called for a specific purpose, but the regular meetings are more 'casual'.

This meeting is a REGULAR MEETING....Send Amy Webb anything that you want included on the agenda....specific topics please. We'll get them out there for everyone to think about before the call. (better discussion when people have time to forumulate their thoughts)

[BagBat]

ONLY 13 DAYS AWAY....

[BagBat]

9 more days....PLEASE, MAKE EVERY EFFORT TO DIAL INTO THIS CALL!

[BagBat]

ONLY THREE DAYS before the conference call!


What we have in mind for TX4WD for 2014 - do you WANT to know? Do you want to give us YOUR opinion?
We WANT to hear your comments....CALL IN!!!

[Penelope]

2014 Q1 Board of Presidents MEETING MINUTES 1/19/14
AGENDA: See posted

Meeting was called to order at 7:02p.

Roll call:
BOP Officers:
Teresa, Chair, Brian, Co-Chair, Lupe, Treasurer, Amy, Secretary
BOP:
Bryan/College Station
Richard, Vice President
Dallas/ Fort Worth
Jeremy, President
Houston
Clint, President
Justin, member
Katy
Brian, President
Susan, Vice President
Lupe, Treasure
Kevin, member
Lufkin
Tyler, President
San Antonio
Adam, President
Tomball/Conroe
Zach, President

Reading of the minutes of proceeding meeting
Special Meeting- Amy read the highlights of special meeting including elections and results.
Motion to accept, Clint
Seconded to the motion, Brian
Motion was passed to accepted past minutes.
Reports
Officer Reports
Financial Report- Lupe read 2 years worth of financial data. (see attached)
Balance: See attached
Motion to accept, Jeremy
Seconded, Brian
Motion passed to accept the financial report in the record.
Committee Reports
No reports
Special Orders
No special orders reported
Old Business
Introduction of the New Officers

Brian, (33yr), Married for 13 years to Meghan and has a 13 year old son, Colton. Joined TX4WD October 10, 2010. Has been an active wheeler since joining TX4WD. Brian has was elected Katy Chapter President 2 years ago and still holds this position. His rigs have included a 1992 YJ, sold, 1997 TJ, selling, 1989 XJ which he currently uses on the trails, a 1977 GMC Jimmy, which he is currently building, and a 2007 Chevy Z71 he uses as a tow rig.

Lupe, has been married to his wife Norma for 3 years. He has been wheeling on and off for 18 years and counting. His first rig was a 1985 Toyota 4x4 pickup followed by a 1992 Wrangler (YJ). Lupe’s current rig is a Gecko Green JK named “Slimer”. He is an HSE Coordinator for a small oil and gas company. Before his current position he was a financial analyst for a real estate company. Lupe also briefly ran his own real estate business and managed his owned bookkeeping. Lupe has a BBA in Finance from The University of Houston, which help expose him to accounting and finance.

Amy, has a 2007 JK named Penelope. She joined TX4WD in the summer of 2013. Her vision for this organization is to create a concrete foundation for us to expand the knowledge of the sport, off-roading while also helping the community. Her first step in accomplishing this, is to unite not only TX4WD chapters but also other off-road enthusiasts.*


Review of Active Chapter Assessment
Referencing the 'Chapter Roll Call' as the current 'active chapter assessment',the Secretary brought the results to the floor for review and discussion.

Chapters that responded include; Bryan/College Station, Dallas/Fort Worth, Houston, Katy, Liberty, Lufkin, San Antonio, Southeast, and Tomball/Conroe.
Active Chapters:
Bryan/College Station
Dallas/Fort Worth
Houston
Katy
Liberty
San Antonio
Southeast
Tomball/Conroe
Associate Chapter
Lufkin
Inactive Chapters
Brownwood
Corpus Christi
Hill Country
San Jacinto
Waco
A motion was made to remove Brownwood, Corpus Christi, Hill Country, San Jacinto and Waco chapters from the list of active chapters; closing the chapter forums and removing from the chapter map available on the forum.- Adam
Motion was seconded by Susan.
Question by Clint, “How long have these chapters had to respond to roll call?”
Answer by Chair “Since October 2013, and there has been no activity from them on the forum.”referred to the roll call completed August 2013 and recommendation posted on the forum to remove these (no objections posted on forum thread).
None opposed, motion was accepted to remove said chapters.

New Business
Our vision for 2014
Texas Incorporation
Motion was made to move forward with incorporation before next board meeting by Jeremy.
Motion was seconded by Brian.
General discussion, Teresa to get final numbers from SOS filing fees (to be posted by January 24, 2014). Discussion that each chapter will put in what they can to go toward these expenses before the money is spent. No motion was set.
Reduce liability of officers
Non-profit 501c7
Organization expenses / budget
4WP Discount Cards in organization name for all members (cash back revenue for organization)
concerns were addressed about how this would be determined, will all of the chapter's cash back go to organization or percent? How will this money be spent? Discussion was made to look into the program more and we will readdress it.
Sticker / decal sales
Organization T-shirt
Vendor Members
Question from Tyler “What does the organization do for the chapters, and where does the money go?”
Answer from the Chair, "The money raised by the organization is used toward the forum, trademark fees along with the stickers we distribute to new chapters. Now that we have a responding BOP, things like event insurance and a 501c7 will also benefit each individual chapter too."

The meeting was adjourned at 9:36p.

Message from your Officers
We want to thank each of you that took the time to participate in this meeting. We look forward to working with you all over this next year.

To all whom attended this meeting, please post comments if clarification and or corrections are needed.